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How to Create a Budget in Excel: A Step-by-Step Guide

How to Create a Budget in Excel: A Step-by-Step Guide

July 23, 2020



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Budget in Excel

Before We Begin

Creating a budget in excel from scratch can be a daunting experience. For that, there are apps like Tiller Money that have pre-built templates you can use. You can read more about Tiller in our Tiller Money Review. I personally love excel so didn't have a need for a tool like Tiller, but that isn't the same for everyone.

Introduction: Budget in Excel

Personal finance management is a skill that everyone needs. While there are various tools and apps available for the same, nothing beats the customization and control offered by Excel. In this article, we will guide you step-by-step on how to create a budget in Excel. So, let's get started!

Step 1: Set Your Financial Goals

Before you dive into creating your budget, it's crucial to establish your financial goals. Are you saving for retirement, planning a dream vacation, or working towards being debt-free? Having a clear picture of your goals will help you allocate your resources efficiently.

Step 2: Calculate Your Income

To start with your budget, first, you need to know your total monthly income. This includes not only your salary but any other sources of income as well.

Here's how you can do this in Excel:

  1. Create a new Excel sheet.

  2. In column A, list your income sources. For example, 'Salary', 'Freelance work', 'Rentals', etc.

  3. In column B, put the respective amounts.

Now, sum up the amounts using the formula "=SUM(B:B)". This will give you your total income.

Step 3: Track Your Expenses

The next step in creating a budget is to track where your money is going. This includes fixed costs (like rent, utility bills, insurance, etc.) and variable costs (like groceries, dining out, entertainment, etc.). Don't forget to include your savings and debt repayments as expenses in your budget.

Following the same method as income, you can list your expenses in column D and their respective amounts in column E.

Step 4: Calculate Net Income

Excel Budget Basics

Subtract your total expenses from your total income to get your net income using the formula "=B1-E1", assuming B1 is your total income and E1 is your total expenses.

If the result is positive, you're spending less than you earn. If it's negative, you're living beyond your means and need to reconsider your spending habits. Check out our post on how to start budgeting for more tips.

Step 5: Adjust Your Budget

If you find that your spending is more than your income, it's time to take a critical look at your expenses. Are there any areas where you can cut back? This might be an opportunity to consider living on a budget or exploring some of our saving money tips for families to help reduce your expenditure.

To do this in Excel:

  1. Highlight the rows of the expenses you'd like to adjust.

  2. Change the amount in column E for each expense you're adjusting.

Remember, the goal here is to make your net income as positive as possible, or at the very least, zero.

Step 6: Categorize Your Expenses

Categorizing your expenses helps you get a better understanding of where your money is going. You can categorize your expenses into 'Needs', 'Wants', and 'Savings/Debts'.

To do this in Excel:

  1. In column F, add the category for each expense.

  2. You can then use Excel's 'Sort & Filter' feature to view your expenses by category.

Having clear categories can help you identify areas of spending that you can adjust, particularly in your 'Wants' category.

Step 7: Make Your Budget Dynamic

An effective budget is one that changes and adapts with your circumstances. For instance, you may get a pay raise, or your rental expense might increase. You need to adjust your budget accordingly.

In Excel, you can make your budget dynamic by using cell references in your formulas. For example, instead of typing a fixed number in your formula, you can use the cell address. This way, when the value in the referenced cell changes, the result of your formula will update automatically.

Step 8: Add Visuals

A budget doesn't have to be just rows and columns of numbers. Adding visuals like charts and graphs can help you better understand your financial picture.

Recommended Charts in Excel

In Excel, you can select your income and expense data and click on 'Insert' > 'Recommended Charts' to add a chart that visually represents your data. This visual cue can be a powerful motivator for sticking to your budget.

By now, you should have a functioning budget in Excel. However, the key to successful budgeting is not just creating a budget, but sticking to it and adjusting it as needed. Stay tuned for the final part of this article where we will discuss more on this.

Step 9: Review and Update Regularly

Just as important as setting your budget is reviewing and updating it regularly. Your income or expenses may change over time, and your budget needs to reflect these changes. By doing a monthly review, you can ensure your budget is always up-to-date and serving your financial goals effectively.

To review your budget in Excel:

  1. At the end of each month, update your income and expense figures in the relevant columns.

  2. Analyze any changes or trends in your spending.

  3. Adjust your future budget based on these changes or trends.

The continuous process of review and adjustment is why we emphasize mastering your personal finances through platforms like Mint.

Step 10: Sync Your Budget with Your Financial Goals

Your budget is a tool to help you achieve your financial goals. Therefore, it's important that your budget aligns with these goals. For instance, if your goal is to save for a down payment on a house, ensure that 'Savings for Down Payment' is a line item in your budget.

To adjust your budget for your financial goals in Excel:

  1. Add a new row for each of your financial goals under the 'Expenses' section.

  2. Allocate a portion of your income towards each goal.

Remember, it's important to strike a balance. While it's crucial to save towards your goals, you also need to ensure you have enough for your daily needs.

Step 11: Leverage Excel's Advanced Features

Excel has many advanced features that can make budgeting easier. For instance, you can use the 'SUMIF' function to total expenses in a particular category, or 'Conditional Formatting' to highlight expenses that are over your budget.


Creating a budget in Excel can be a simple and effective way to manage your finances. Remember, the key to a successful budget is not just setting it, but also regularly reviewing and adjusting it to align with your income, expenses, and financial goals.

Whether you're a single person trying to understand your grocery budget or a family trying to live comfortably on a budget, knowing how to create a budget is a critical skill. By following these steps, you can gain control over your finances and move closer to achieving your financial goals.

Happy budgeting!

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